Moving Between Evernote and DEVONthink Pro For these people (often Academics and Authors), I generally think of Evernote as short-term memory and DEVONthink Pro as long-term memory: They can scoop up bits of information wherever they are with Evernote and then bring them into DEVONthink Pro to take advantage of things like keyword extraction and automatic grouping. In some very specific cases, I’ve actually used both together with fantastic results. Add in a long history of developing great products for the Mac community and you’ve got yourself a deep, powerful program written to take full advantage of the Apple framework. It also has a sophisticated relational database which helps to uncover connections between documents that you might not necessarily find yourself. Not only can it scan in and index an amount of paper limited only by your hard drive space, but DEVONthink will allow you to organize your files in hierarchical folders (something Evernote has a slightly different approach to with “Stacks”). In contrast, DEVONthink Pro excels at making sense of a really big pile of paper.
The free offering is quite good, but with its premium service restricting users to 1GB/month of uploading, it isn’t necessarily the best solution for people who have a mountain of paper to digitize. The software and basic service are free, but the more advanced features require you to pay for a subscription. Mac, Windows, iOS, Android, Windows Mobile, Blackberry - you name it, and Evernote probably has a client for it.
Right now for Mac users, two of my favorite programs to help tame piles of paper are Evernote and DEVONthink Pro.Įvernote is a fantastic program (a platform, really) to collect and access your information from almost any type of device - and from anywhere that you can get an internet connection. Going paperless certainly isn’t without its own pitfalls, but few things are more professionally satisfying to me than seeing a palpable look of relief on people’s faces as we shrink their clutter down to the size of a disk drive. Paper, emails, items clipped from websites - these days, they all need to be in the same place when you look for them (and preferably with the same feeling of solidity that you get from sticking something in a drawer). People are searching for a workable “Digital File Cabinet” solution.
Over the years, I’ve discovered one thing that almost all of my clients have had in common: They have too much paper in their lives and they desperately want to get rid of as much of it as possible!
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